Duties
- Receive, organize, process, and pay vendor bills efficiently, accurately, and timely.
- Code bill activity to the appropriate general ledger accounts, departments, locations, and accounting periods.
- Manage payment workflow to realize savings with early payment discounts and rebate programs and avoid increased costs of penalties and interest.
- Manage Company’s corporate credit card platform.
- Understand and determine the correct application of sales tax and use tax.
- Understand vendor payment terms and basic contract language to ensure compliance and ability to advocate for the Company.
- Maintain and continually improve/develop the daily accounts payable workflow, including working with other internal departments and our external vendors to ensure the process flow is accurate and complete.
- Continually work towards better processes for storing and organizing bills electronically.
- Maintain positive working relationships with vendors, ensure proper remittance and contact information is current and complete, and resolve vendor issues timely and respectfully.
- Maintain vendor records including current W9s.
- Issue 1099s.
- Assist with tracking of vehicles, fuel cards, and vehicle registrations in several states.
- Assist with organizing and maintaining current business licensing across several states.
- Assist with cost and expense analysis and reporting as requested by management.
- Perform all duties, responsibilities, and assigned tasks with diligence, consistently seeking opportunities to improve workflow and efficiency.
- Maintain updated process documentation.
- Promote and maintain a positive work environment and culture.
- Other duties as assigned.
Qualifications
Education and Experience:
- Associates degree preferred.
- 1-3 years of accounts payable, accounting, or related finance role
Job Qualifications:
- Proficiency in MS office and MS Excel.
- Willingness to work in the office. This is not a remote position.
- Ability to work within a team and independently.
- Attention to detail.
- Highly organized work style.
- Excellent oral and written communication skills.
- Ability to work in a fast-paced, high-volume environment.
- Driven and self-motivated.
- Ability to think critically.
Physical Requirements
- Able to sit or stand for extended periods of time in front of computer.
- Able to communicate verbally over the phone.
- Able to work overtime as needed to perform job duties.